Microsoft is developing a new security feature for Teams that will prevent users from taking screenshots during meetings, addressing concerns about unauthorized capture of sensitive information. This update, expected to roll out in 2025, builds on existing administrative controls like Microsoft Intune and Information Protection (MIP) policies that currently allow organizations to restrict screen capture capabilities1. The move comes as enterprises increasingly demand granular control over meeting content protection, particularly in regulated industries.
Current Teams Screenshot Capabilities and Limitations
As of 2025, Microsoft Teams does not natively notify meeting participants when screenshots are taken during sessions2. While the platform lacks built-in screenshot blocking, IT administrators can implement restrictions through Microsoft Intune to disable screen capture functionality in specific applications including Teams. Additionally, Microsoft Information Protection (MIP) policies can remove “Copy” permissions to indirectly prevent screenshots3. Users currently bypass these limitations through operating system shortcuts like Windows’ Win+Shift+S or macOS’s Cmd+Shift+4, which remain outside Teams’ control.
Upcoming Security Enhancements
The forthcoming screenshot blocking feature represents a significant expansion of Teams’ native security capabilities. When implemented, it will prevent both direct screenshot attempts within Teams and system-level capture methods during active meetings. This aligns with existing Teams Premium features like watermarking and end-to-end encryption that help deter unauthorized content sharing4. The update will particularly benefit organizations handling sensitive financial, legal, or proprietary information where accidental or intentional data leaks could have serious consequences.
Administrative Controls and Policy Enforcement
Enterprise administrators will gain new configuration options through the Teams admin center to manage screenshot restrictions. These controls are expected to include:
- Granular permission settings by user role (presenters vs attendees)
- Meeting-specific screenshot policies for sensitive discussions
- Integration with sensitivity labels for automated enforcement
Current third-party recording tools like Movavi Screen Recorder and mobile device capture methods will remain potential bypass vectors, though Microsoft is reportedly working with device manufacturers to address these gaps5.
Security Implications and Best Practices
While the screenshot blocking feature enhances data protection, organizations should implement complementary security measures. Watermarking meeting content, restricting screen sharing permissions, and educating users about information handling policies remain critical components of a comprehensive security strategy6. For highly sensitive meetings, administrators may still need to supplement Teams’ native capabilities with additional monitoring solutions like Glasswire, which can detect and alert on screenshot attempts across the operating system.
The update reflects Microsoft’s ongoing efforts to balance usability with enterprise security requirements in its collaboration platforms. As remote work continues to dominate business operations, such features help organizations maintain control over proprietary and confidential information shared in virtual meetings.
References
- “Block screenshots using Microsoft Information Protection,” DeviceAdvice, 2021.
- “Does Teams notify when screenshots are taken?” Bluedot HQ, 2025.
- “Windows: Prevent screen capturing in specific apps,” Microsoft Q&A.
- “Meeting options in Microsoft Teams,” Microsoft Support.
- “How to record a Microsoft Teams meeting,” Screencapture.com, 2025.
- “Teams Premium blocks copying meeting chats/transcripts,” CloudScout.
