A recent survey by Kaspersky highlights a growing problem with digital disorganization, revealing that 57% of users struggle to locate important files due to poor file management practices. The study, which surveyed 1,066 respondents across Russian cities, also uncovered significant security risks tied to this disorganization, including the storage of sensitive data in unsecured locations1.
Key Findings on Digital Disorganization
According to the survey, only 30% of users regularly organize their files, while 26% admit to having dedicated “junk folders” for unsorted content. The primary reasons cited for this behavior include maintaining a clean desktop (54%), procrastination (31%), and lack of time (24%)1. This disorganization not only hampers productivity but also introduces security vulnerabilities, as sensitive information such as passwords may be stored in easily accessible text files or unsecured folders.
Dmitry Galov, a researcher at Kaspersky’s Global Research and Analysis Team (GReAT), emphasized the risks:
“Users should avoid storing credentials in browsers or plain text files. Password managers provide a more secure alternative”1.
The study also noted that built-in search tools are often ineffective, forcing users to manually sift through cluttered directories2.
Security Implications of Poor File Management
Beyond productivity losses, disorganized file systems can expose users to malware and unauthorized access. Kaspersky’s blog outlines several signs of potential malware infection, including unexpected file changes, unauthorized remote access alerts, and persistent processes that resist shutdown3. These symptoms often go unnoticed in chaotic file environments, allowing threats to persist undetected.
For businesses, the risks are amplified. Unsecured files containing sensitive corporate data may be accessed by malicious actors, leading to data breaches or ransomware attacks. Kaspersky recommends endpoint protection solutions and employee training to mitigate these risks3.
Practical Solutions for File Management
To address these challenges, users can adopt tools like *Everything* for efficient file searches or automated scripts to organize directories4. For enterprises, implementing structured file-naming conventions and access controls can reduce exposure to security threats.
Kaspersky’s findings underscore the need for better file hygiene practices. Proactive measures, such as regular audits and secure storage solutions, can significantly reduce both productivity losses and security risks1.
Conclusion
The study highlights a critical intersection between productivity and security. Poor file management not only wastes time but also creates exploitable vulnerabilities. Organizations and individuals alike should prioritize structured file systems and secure storage practices to safeguard sensitive data.
References
- “Kaspersky Press Release: Digital Clutter Survey (2025)”. Kaspersky. 2025.
- “CNews: Inefficiency of Built-in Search Tools”. CNews. 2025.
- “Kaspersky Blog: Signs of Malware Infection”. Kaspersky. 2025.
- “Yaplakal Forum: User Solutions for File Management”. Yaplakal. 2025.
